Constitution and Bylaws

December 2007 Revision

PALM BAY BASSMASTERS CONSTITUTION AND BYLAWS

ARTICLE I        Name and Purpose

Section 1        Name

This Club shall be called the PALM BAY BASSMASTERS of Palm Bay, Florida.

Section 2        Purpose

To stimulate public awareness of bass fishing as a major sport.  To offer our State Conservation Department our organized moral and political support and encouragement.  To promote full adherence to all conservation codes and to demand adequate water standards and legal enforcement of existing regulatory.  To detect and report any polluter and call public attention to his crime.  To improve our skill as bass anglers through fellowship and friendly exchange of expert bass catching techniques and ideas and a love for this great recreation.
ARTICLE II        Membership

Section 1        Number of Members

Total General Membership shall not exceed forty (40) members.

Section 2        Requirements for membership

To become a member a person shall:

(a)    Be at least Sixteen (16) years of age.

(b)    Submit an application at a regular meeting of the club

(c)    Be endorsed by a member in good standing of this club.  Prior to endorsing an applicant, the member should ensure, through personal knowledge or by having fished with, the applicant is the type of person who will support the purposes of this club as expressed in ARTICLE I, Section 2.

(d)    Applications shall be reviewed by the Executive Committee

(e)    The Club will vote at that time to accept membership.

(f)    A vote will be taken by the members present, of which a two thirds majority will be required for approval of application.

(g)    The applicant will be notified at the time of vote of acceptance or rejection of his application.

Section 3        Membership dues

The membership dues shall be Fifty dollars ($50.00) annually, payable upon being voted into the Club.  Dues may be pro-rated as follows:

50% of dues after the 5th Tournament fished.

Section 4        Meetings

The general membership meeting shall be held per tournament and meeting schedule once a month or as directed by the President and/or Executive Committee.
ARTICLE III        Officers, Elections, Eligibility, Vacancies and Executive Committee

Section 1        Officers and their duties

Officers shall consist of:

(a)    President

Shall preside at all meetings of the membership and of the Executive Committee.  Shall be official spokesman for the club.  Shall appoint chairmen of the committee’s not provided for herein:  He shall also chair the Executive Committee.

(b)    Vice President

Shall assist the President when directed by the President.  Shall fulfill the duties of the President if the President is temporarily absent.  Serve as chairman of the program committee, and serve on the Executive Committee.

(c)    Treasurer

Shall be responsible for all fiscal matters of the Club, report to the Club at every meeting on the financial status of the Club.  Shall serve on the Executive Committee.

(d)    Secretary

Shall be responsible for the recording the minutes of all meetings of the membership and of the Executive Committee.  Shall present those to the membership at the following meeting.  Shall be responsible for the preparation of all correspondence of the club.  Shall serve on the Executive Committee.

(e)    Director of Activities

Shall serve as Tournament director and chairman of the Tournament Committee.  Shall serve as Chairman of the Activities Committee.  Should the director of Activities request to be excused from chairmanship of the Activities committee, the President may appoint a person from the membership to serve as chairman of the activities committee.

(f)    Directors at Large (Not more than two)

Shall serve on the Executive Committee and Activities committee and perform other duties as directed by the President.
Section 2        Elections

(a)    Election of officers shall be held annually at a regular meeting during the 2nd to last tournament meeting.  Election shall be by a simple majority of members present.  Election of each officer shall be held separately in the order listed in ARTICLE III, Section 1.

(b)    At the discretion of the Executive Committee and with the concurrence of a majority of members voting:

(1)     The offices of Secretary and Treasurer may be held concomitantly by the same individual.

(2)    One or both of the offices of Director at large may be left vacant if such action is deemed appropriate.

Section 3        Eligibility to vote

Each member in good standing is entitled to one vote.  Proxy votes are not permitted.

Section 4        Term of Office

The term of office is for one year, which shall begin on January 1 and end on the last meeting day in December or when the successor assumes office.

Section 5        Vacancies

In the event an office becomes vacant, nominations shall be asked and an election held to fill unexpired term of the individual vacating the office.

Section 6        Eligibility to vote

To be eligible to hold office a member must:

(a)    Have been a member in good standing for three (3) months, except for the office of President.  To be eligible for the office of President one must have been a member in good standing for a period of one year.

(b)    Have attended at least three (3) quarters of the Club meeting and three (3) quarters of the club function.

Section 7        Executive Committee

(a)    The Executive Committee shall consist of all the elected officers of the Club and shall be the governing body of the Club.

(b)    The Executive Committee shall meet at least once a month at such time and place as directed by the President.

(c)    Three quarters of the members of the Executive Committee shall constitute a quorum for a committee meeting.

(d)     The Executive Committee shall have the sole right to decide on all motions made and seconded at regular meetings and on all issues affecting the Club with the following exceptions:

(1)    Those motions or issues which would make the Club liable for more than one hundred dollars ($100.00).

(2)    Those motions for amending the Constitution and Bylaws of the Club.

(3)    Those motions for election or removal of officers.

(4)    Those motions or issues which three quarters of the members of the Executive Committee desire be voted on by the membership at a regular meeting.
ARTICLE IV        Method of amending the Constitution

Section 1        Amending the Constitution

The Constitution  may be amended at any regular meeting by a two thirds majority vote of the members present, provided notice of the proposed amendment (s) has been presented to the membership at least one (1) regular meeting prior to the vote.

ARTICLE V        Removal of membership

Section 1        Removal of Membership

A member shall be removed from the membership roster for the following reasons:

(a)    Failure to pay dues on a timely basis
(b)    Any action which would reflect dishonor and/or disgrace on the Club.

(c)    A non-support of the Club.  A member charge with non-support may have his case reviewed by a committee appointed by the President consisting of at least two (2) elected officers an three (3) members in good standing.   The committee shall consider attendance at club meetings and participation in Club functions.  A member being reviewed shall be given an opportunity to defend himself before the committee prior to recommendations from the committee to the Club membership.  Removal of a member under this portion of ARTICLE V, Section 1 (c) shall require a majority vote by the membership present at a regularly scheduled meeting before removal is final.  All members shall be reviewed by at least once each calendar year.

(d)     Any member who misses (?) consecutive club tournaments without verbal or written notice of his intended absence to any officer of the club will be excused from the Club.

(e)    Two (2) club members may make a complaint on a member and recommend expulsion from the Club.  At the following club meeting a vote will be taken.  A majority will determine if membership will be revoked.  The person who is up for removal will be allowed to defend himself before the vote.
ARTICLE VI        Club Classic

Section 1        Classic Payout

The payout for the Classic Tournament will be as follows:  $300 for first place, $200.00 for second place, $100.00 for third place, and $50.00 for top observer.  If funds are not available 90% of the Clubs treasury will be used for payouts as follows:  first place 50%, second place 30% , third place 15%, and top observer 5%.

Section 2        Trophies

First Place trophies will be awarded at the Classic Tournament

Section 3        Classic Tournament Eligibility
The top ten (10) members shall by tournament award points will be the only Classic contenders.  Observers will be selected from the 11th place working down the current cub standing until the ten positions are filled.
ARTICLE VII        Sharing Knowledge

Section 1        Sharing of Knowledge

Prior to issuing of checks and trophies the first, second, third, and big bass winners will discuss at the next regular club meeting following the tournament on how, when, and where they caught their fish.  The information will be verified by their partners.  There will be no coercion with partners and the absolute truth is a must.  Any violation of this rule will constitute disqualification from the tournament and possible expulsion from the club.
ARTICLE VIII        Agreement to Fish

Section 1        Tournament Attendance

Any member that agrees to fish in a tournament must attend.  If a member can  not fish a tournament that he has agreed to fish, he must give proper notice to a member of the Executive Committee.  If a member fails to do this and does not show up at the boat ramp he shall be responsible for the $21.25 that would go into the tournament payback.
ARTICLE IX        Penalty for not checking in

Section 1        Failure to Check In

If a boat can not check in on time, or is going to be more than 30 minutes late, the boater must use all resources possible to notify a member of the Executive Committee.  Failure to comply will result in a loss of 25 points from the club standings.  (Note:  This rule is for people who may leave early, or people who decided that they are going to stay out and fish by their own choice.)
ADMENDEMENTS

The following amendments will supersede the applicable sections of the Constitution and By-Laws.
A.     The Club will maintain 100% BASS membership at all times.

B.    Once a year a complete roster of all members will be submitted to BASS and the Florida BASS Federation Nation following the election of club officers.

C.    The Palm Bay Bassmasters will support any State Federation conservation and youth programs.

D.    Article III Section 2 paragraph (a) is changed to read as follows;  “Election officers shall be held annually at a regular meeting two (2) months prior to the Classic Meeting. Election shall …”

E.    Any boat used in a club sanctioned tournament shall have valid insurance coverage that either meets or exceeds the prescribed level set by the Florida BASS Federation Nation for participation in state or regional tournaments.  The owner of the boat is responsible for obtaining and keeping up to date the insurance policy.